Penske Automotive Assistant Service Manager - Motorwerks BMW in Bloomington, Minnesota

Summary/Objective

The Assistant Service Manager supports the maintenance of an efficient and profitable service department through staff support and engagement, customer retention, cost controls, achievement of objectives, and maintenance of service records. This position will also monitor the workload and throughput of technician's, working to ensure their time is consistently sold to service customers.

Essential Functions

  • Assists in forecasting goals and objectives for the department and strives to meet them

  • Helps to hire, train, motivate, and monitor the performance of all service department staff

  • Helps prepare and administer an annual operating budget for the department

  • Maintains reporting systems required by general management and the factory

  • Monitors the performance of the department using reports, tracking systems, and surveys

  • Helps support department's marketing plan which promotes new and repeat business

  • Understands, keeps abreast of, and complies with federal, state, and local regulations that affect service operations, such as hazardous waste disposal, OSHA Right-to-Know

  • Understands and ensures compliance with manufacturer warranty and policy procedures

  • Accounts for all documents; ensures none are missing and all are processed correctly

  • Facilitates and/or conducts technical training and sends employees to appropriate training schools as needed

  • Monitors technicians' daily productivity reports and corresponding payroll records

  • Monitors and follows up on parts orders with the parts manager to ensure availability

  • Initials all repair orders before submitting them to the warranty department, monitoring for sales and hours relative to expectations

  • Establishes and maintains good working relationships with customers to encourage repeat business

  • Informs repair technicians of time allowances on each repair order

  • Maintains high-quality service repairs and minimizes comebacks

  • Conducts periodic spot checks of completed jobs for thoroughness and quality

  • Keeps abreast of new equipment and tools available and recommends purchases

  • Ensures the proper care, storage, and inventory of special tools

  • Ensures customers' service files are up-to-date and readily available for reference

  • Ensures all customers are greeted and given fair estimates on costs and time required for repairs

  • Handles customer complaints immediately and per dealership's guidelines

  • Establishes and maintains 24-hour follow-up with all customers to confirm satisfaction

  • Establishes and maintains good working relationships with other departments

  • Understands, keeps abreast of, and complies with federal, state, and local regulations that impact the company's business

  • Helps Facilitate training on proper techniques, policies, regulations, and best practices and recommends employees to appropriate training as needed

  • Understands and follows work rules and procedures

  • Follows all attendance and punctuality standards with adherences to timekeeping standards including recording time of arrival, departure and all breaks for self and subordinates

  • Follows lawful directions from supervisors

  • Upholds the company's non-disclosure and confidentiality policies and agreements

  • Attends company meetings as required

  • Maintains a professional appearance and a neat work area for self and subordinates in accordance with company policy

  • Other duties as assigned

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice

EEO Statement

The Company is committed to hiring a diverse and qualified workforce. We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.

Req Number: 7360

Type: Full-time

Dealership: Motorwerks BMW

Location Address: 1300 American Boulevard West